← Back to FAQ

Large file transfer guide

How to send large files with one link

When a file or project bundle is too large for email, upload it to Workfiles, define access, and deliver it through a single link.

Send a large fileView plans

Large file delivery is not only an upload-speed problem. In a business workflow, you also need to know who may open the file, when access ends, and whether the delivery was used. Workfiles brings those steps into one transfer flow.

Workfiles upload view for a large file with access rules.

When do you need a dedicated transfer workflow?

Email attachments work for small documents, but video, photo, CAD, and project files quickly exceed attachment limits or require many files to move together.

  • The file or bundle is too large for an email attachment.
  • You do not want to create a shared folder or recipient account.
  • The sender needs expiry, access rules, or a usage log.

1. Select the file or bundle

Sign in with a supported verified identity method and choose the file to upload. The technical file limit is configured by the service, while available capacity depends on the selected plan.

2. Define access and expiry

Before creating the link, decide how the recipient proves access and how long the file remains available.

  • Restrict access by email, domain, or verified personal identity.
  • Set an expiry date or, on paid plans, retain the file until deletion.
  • Use email OTP or stronger authentication when required.

3. Send the link and track usage

Copy the generated link into your normal communication channel. The recipient opens the file without a Workfiles account, while the sender can review opening and download activity.

What should you check when choosing a service?

Do not compare free gigabytes alone. For business use, access control, retention, and traceability usually determine the real value of a transfer service.

  • Can the recipient access the file without creating an account?
  • Can you set expiry and restrict who may open the link?
  • Can the sender see when the file was opened or downloaded?

Try the same workflow in Workfiles.

Sign in, upload your file, and create a delivery link. The recipient does not need a Workfiles account.

Send a large file

Related guides

How to send large video filesA guide to delivering footage, review exports, and final video files to clients.Secure file transfer for businessesAccess rules, expiry, authentication, auditability, and team administration.File requests for businessesCollect files from clients or partners through one controlled upload link.